How a Wedding Entertainment Enquiry Works
17 January 2018
If you’re engaged then first of all, congratulations! Second of all, you are reading this because you might be thinking, “What do I do next? I can make a phone call or email, but then what happens?” In this blog, we’ll guide you through the process of how to book your wedding entertainment (and though we can’t be certain, we assume many other suppliers will work in a similar way.)
When you first phone or email us, we tend to take your name, number and email address so that we can be in contact when following up on your wedding enquiry. If you have the specifics of your day already planned out – which venue, the date, timings – then we will take those details as well! Don’t worry if you don’t have this information; we know that wedding planning is an extremely stressful time and it can be very expensive to commit to something when you aren’t quite sure what your diary looks like or whether family members will be available on a preferred date!
The enquiry then goes in two directions depending on whether or not you have a venue. If you don’t, then the process is relatively straightforward. We will put together a list of prices for the entertainment that you requested and perhaps add one or two other options that you might not have considered. When it comes to booking wedding entertainment, many people only think of a band or DJ and don’t realise just how broad ‘entertainment’ really is! Feel free to explore our act directory pages to see what we mean. There may also be small extra costs that an act might require like transport costs if they’re travelling quite far across the south west. Once you’ve received your quote, you can then decide whether or not to proceed once you have a venue or date confirmed and if so then we are good to go! You can sit back and relax where the entertainment is concerned because we have your back every step of the way.
If you already have a venue booked then your enquiry may go slightly differently. We work with a number of venues across Devon, Cornwall and Bristol (and even a few in Dorset as well), so we will know if certain ideas are possible or not. If getting married in a heritage venue, there may be restrictions on circus acts for example, or perhaps there will be a sound limiter in place. What is a sound limiter? This guide should help you out! If we aren't familiar with the venue then we'll give them a call and perhaps arrange a meeting to see the space available. Chatting with them about logistics, etc. is a good way to avoid any unexpected pitfalls early on.
Once we’ve ascertained what the venue is and isn’t allowed to have then the enquiry will continue in much the same way as set out above. If you then decide to go ahead, we’ll contact the act that you’d like to book and can convince them to pencil it (yay!) A quick verbal confirmation from you and we are on our way. We’ll send you a contract to sign and that’s basically it from your end. Depending on the costs involved, you will probably have to pay for half of the act in advance and then the rest a little closer to your wedding. Like we said earlier, we know weddings can be expensive so spreading the cost can definitely help!
That is pretty much it. The final detail comes a lot later, just a few days before your wedding when we will ring to confirm all the information we have on file. “A guitarist will play in X room at Y time on Z day.” This is just to give you a little piece of mind on the day. We don’t want you worrying on what will be the best day of your life!
For more information on entertainment ideas or if you have any questions at all, please feel free to get in touch using the contact details below.